6 ways Trainline can transport you to your Christmas
So, it’s time to plan the Christmas party. You’ve got the venue booked, the theme is decided, and the calendar invites are sent out. But wait, how are all the guys from the Manchester office going to get into London? And what about the marketing team who are coming to the party fresh from a pitch in Birmingham? With Christmas train tickets only getting more expensive as the festive season approaches, the time has come to finalise those plans. And even though we know you are a event travel planning pro, here at Trainline, we’re experts at getting people where they need to be, in the most stress-free way possible. Check out these transport tips below from Trainline for Business.
Before the party
Set a deadline
Just because it’s the office event of the year, that doesn’t mean that people will prioritise accordingly. If you want your colleague’s plans pronto, then set out a clear deadline to get all the info you need. It’ll allow you to get your travel plans organised sharpish.
Sign up for cheap ticket alerts
While you’re waiting for those replies to pour in, set up price alerts. You can do this on Trainline for Business. This handy option will give you a heads up when the time has really come to book those business trains. Plus, you’ll be able to see real-time pricing for all available business travel routes.
Save time by letting people book their own tickets
One of the handy things about Trainline for Business is that you can organise your office’s travel plans all in one place. What’s even handier though, is that you can allow others to book their own business travel easily, saving you time and allowing you to focus on much more exciting things like decorations and entertainment.
That being said, you’ll still be able to see everyone’s bookings on the Trainline for Business website - so you’ll still be in the know. And don’t worry about chasing for expense receipts. The Trainline app makes it easy for your colleagues to send them straight from their phones.
On the day
Have everyone’s itineraries at the ready
Just because it’s everyone else’s day off when party time rolls around, that doesn’t always necessarily mean it’s yours. Between ensuring the venue is ready, the food orders are correct, and the music is that perfect balance of cheese and modern, you’ll have plenty on your plate… And that’s not to mention the fact that you’ll be the go-to person for everyone’s travel arrangements.
People will expect you to know every single person’s travel details off by heart. Luckily, gone are the days of impractical printed off lists. You’ll have everyone’s travel itineraries in your pocket with Trainline for Business on mobile. You will be able to access your colleagues train itineraries in seconds. So, when you’re asked where half the team are, you’ll know that their train is due in at half past.
Make sure everyone is ‘appy
Although it may not always feel like it, your colleagues are responsible adults. Refrain from sending them an email to remind them that their train is due to depart in an hour. Deep down you know that’s not the best use of your time.
With Trainline, you’ll be able to pass on your time-managing skills to your employees. They’ll handily have their e-ticket at hand via the Trainline app and real-time travel info too - so you can be rest-assured that they’ll make it on time. And you can relax with a well-deserved glass of bubbly.
Do the admin now, not later
The evening has come and gone. And it’s the morning after. Your colleagues begrudgingly show up to the office slightly later than normal with a bacon roll in hand, bracing themselves for a day of retellings of Prosecco-induced dance routines. You can (almost) breathe a sigh of relief that your event was a success.
Normally, it’d be easy to put off the task of sorting out expenses but with Trainline for Business, it is unbelievably easy. You’ll be able to access your statement within 24 hours, meaning you’ll have any last-minute bookings to hand. Plus, you’ll be able to select your preferred bill date and set up cost centres, allowing you to allocate bookings and expenses to different teams - which makes for far easier reporting. It really is simple!
Get it sorted now, and enjoy a stress-free Christmas – you definitely deserve it! Sign up for free to Trainline for Business and find out how they can help plan your business train travel.
Want to learn more about Trainline for business? Check out our blog “Connecting the dots: Your journey from booking to billing”.